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2016 BOC Approved Provider Standards

BOC Approved Providers are required to meet a new set of standards for their continuing education programs effective January 1, 2016. BOC Approved Providers who continue to participate in the program must comply with the Standards for BOC Approved Providers.

The below checklist provides an overview of the 6 essential sections of the Standards for BOC Approved Providers. Please use the checklist to ensure you have the necessary policies, processes and evidence in place prior to submitting an application.


Provider Resources

Applicable Section

Resource

All 2016 BOC Approved Provider Handbook
All BOC Approved Provider Non-Compliance Guidelines and Procedures
All Sample Operations Manual
All Operations Manual Template
All Program Checklist
Section 1 Attendance Record
Sections 1.3 & 2.5 Conflict of Interest
Section 1.7 Statement of Credit
Section 2.3 Non-Discriminatory Practices
Section 2.4 Speaker Release Form
Section 3.4 Measurable Learning Objectives
Section 4.1 Content Outline for RD/PA6
Section 5 Example Assessment Methods for CE Programs
Section 5 Participant Assessment (Large CE Programs only)
Section 5 & 6 Combination Assessment and Evaluation (Large CE Programs only)
Section 6 Program Evaluation


Webinars and Videos

Title

Video

Slides

Looking Ahead: Compliance with the 2016 BOC Approved Provider Program Enhancements Video Slides
Standards 1 & 2: Administration and Business Practices Video Slides
Standards 3 & 4: Content, Development and Instruction Video Slides
Standards 5 & 6: Assessment, Review and Evaluation Video Slides
Submitting a Successful BOC Approved Provider Application Video Slides
2016 BOC Approved Provider Application: Avoiding Common Errors and Pitfalls Video Slides
Submitting Programs to the Program Directory: Live Events Video  
Submitting Programs to the Program Directory: Home Study Programs (video based) Video  
Submitting Programs to the Program Directory: Home Study Programs (text/reading based) Video  


FAQs

Standard 1

The agreement should include, but not be limited to identifying which party will be responsible for the following:
  • Marketing materials
  • Registration and fee collection
  • Program Directory listing
  • Program development
  • Administration, collection and retention of required documentation (e.g., conflict of interest/speaker form, statements of credit, participant assessments and program evaluations)
  • Speaker honoraria
  • Program review
  • Presenter and participant feedback
The purpose of a program cannot be the promotion of good and services to participants. Content determined as sales oriented (i.e., designed to "sell" services, products or "product-specific narrative") must be excluded in the determination of contact minutes/hours. Providers and presenters must adhere to the Standards for declaring conflicts of interest.
Promotional materials must be developed for each program and include the following components:
  • Learning objectives
  • Target audience
  • Schedule and format
  • Fee(s)
  • Cancellation/refund policy
  • Credentials of the instructor(s)
  • Number of contact hours/CEUs that will be available
  • Sponsors
The Statement of Credit must be developed for each program and include the following components:
  • Title of the activity
  • Date of event
  • Participant's name
  • Number of contact hours/CEUs
  • Signature of individual verifying attendance
  • BOC Approved Provider name
  • BOC Approved Provider logo
  • BOC Approved Provider CE statement:
  • Company Name (BOC AP# PXXXX) is approved by the Board of Certification, Inc. to provide continuing education to Athletic Trainers. This program is eligible for a maximum of # Category A hours/CEUs. ATs should claim only those hours actually spent in the educational program.

Standard 2

Grievance policies are used by organizations to provide a reliable and documented communication channel between participants and providers. Written procedures help ensure a prompt, orderly and fair response to a participant's grievance or complaint. The BOC does not dictate the content of a grievance policy, just that providers include one in their policies and procedures manual.
Create a transparent system where conflicts of interest for presenters, providers and sponsors can be declared. Each speaker shall disclose any personal business interest that could be in conflict with the goals or objectives of the BOC Approved Provider or presentation. A Speaker Release Form may be used, and conflicts of interest can be declared at the beginning of each presentation.
Program developers should obtain license agreements for content that is not their own. A Speaker Release Form may be used to obtain copyright conflicts from potential presenters.

Standard 3

Each educational program should have learning objectives as the program foundation. This information outlines content the participant should expect to learn and master by the completion of the program. Objectives should be measurable and correlate to the participant assessment. Use Bloom's Taxonomy and the wheel of verbs to develop Measurable Learning Objectives for continuing education programs.

Standard 4

Review the Role Delineation Study. Your program content should match the content of the study/practice analysis. If necessary, contact the BOC for assistance in determining if an event is applicable to the athletic training profession.
Instructors should be selected based upon knowledge of subject matter, experience and teaching ability, and ability to meet the educational needs of the Athletic Trainer. Providers should secure evidence of qualified instructors by collecting a curriculum vitae or biography from each instructor to validate their qualifications and experience. The speaker should have previous experience with the program topic.

Standard 5

This is a tool that allows the participant to demonstrate or confirm his or her learning relative to the program's stated learning objectives. In addition, the assessment allows participants to explain how they plan to incorporate the new skill and/or knowledge into their clinical practice to improve patient outcomes. Examples include a pre- and post-test, scoring rubric for hands-on programs, or survey, to name a few. Click here for Example Assessment Methods for CE Programs.
Participant assessment surveys can be used for large groups. The Example Assessment Methods for CE Programs document provides a variety of ways to develop assessments to measure if learning objectives have been met.

Standard 6

This is an appraisal tool that allows participants to offer feedback to help the provider determine whether a program has been effective. Questions may refer to the administration of the program, future program topics, meals, registration, marketing strategies and other recommendations. The content of the program evaluation should collect data to be used to make improvements for future presentations and provide feedback to instructors.

Program Logistics

CEUs are based on contact hours. A contact hour is the time actually spent in the educational portion of the program. One contact hour equals 1 CEU. The number of CEUs that can be offered for each Category A program is determined by the BOC Approved Provider using the guidelines below.

Live Programs:
When calculating contact hours, credit may not be given for time spent in registration, breaks, exhibits, business meetings and social activities. Meal functions must also be deducted except for the actual time of a content speaker. Content determined as sales orientated must be excluded from CE credit. Portions of a full hour must be rounded to the nearest quarter hour.

Home Study Programs:
BOC Approved Providers must use the following criteria when determining the number of CEUs for home study programs:
  • Recorded video, audio, CD-ROM, DVD and web presentations are based on time (1 hour = 1 CEU, and time will be rounded to the nearest quarter hour)
  • Text-based and non-timed programs will be based on word count, level of difficulty and the number of assessment questions; will be inserted into the following Mergener formula; and will be rounded to the nearest quarter hour
  • The Mergener formula provides an a priori method for assigning credit, based on estimated minutes required to complete the home study materials. The formula is:

    .9 x [- 22.3 + (0.00209 x word count) + (2.78 x number of questions) + (15.5 x level of difficulty^)]

    Use this online calculator for easy determination: MERGENER FORMULA – TOUCHCALC

    ^Level of difficulty will use the following rating scale:
    2-Essential Level
    3-Advanced Level
    4-Mastery Level
Yes. Beginning in 2016, providers must list all programs, live or home study, private or open registration, on the Program Directory a minimum of 10 business days prior to the start date. Programs not listed on the directory are not eligible for Category A CEUs. EBP Category programs are individually reviewed through a separate application process.
The renewal will consist of an Annual Renewal Fee, due by December 31st of each year, and submission of an Annual Report, due by March 31st of the following year. The Annual Report will consist of program outcomes offered to Athletic Trainers during the previous year. Providers who do not complete both components of the renewal will lose their BOC Approved Provider status.

2016 Application

The 2016 BOC Approved Provider Application should be based on an upcoming program that is developed for Athletic Trainers and compliant with the 2016 Standards for BOC Approved Providers. Future programs allow for possible revisions to become compliant with the standards, while components of programs that have already happened cannot be changed.
When using a BOC Approved Provider ID to offer continuing education units, providers must allow sole credentialed Athletic Trainers to register for and attend programs. In short, this means that providers that offer continuing education programs to other healthcare professionals cannot require Athletic Trainers to also be credentialed as a physician’s assistant, physical therapist, chiropractor, etc., to attend the program. BOC Approved Provider status should not be used for such programs if this occurs. Multidisciplinary learning is certainly encouraged to promote common practice among healthcare professionals.
Once you have a future program developed that complies with the 2016 BOC Approved Provider Handbook and the Standards for BOC Approved Providers, use that program to complete the renewal application. Submit your application a minimum of 2-4 weeks prior to the start date of your program to allow time for review. Do not use your BOC Approved Provider ID while in an expired status.